How to Create a Powerful Conference Strategy
Conference season. At times both the most refreshing and exhausting time of the year. On one hand, it’s an opportunity to step away from the office or lab. On the other hand, the travel and taking time away from ongoing projects can often seem like too much to handle.
We’ve picked up a few tips and developed strategies that can help anyone through securing critical appointments, walking a trade show floor, and prioritizing informational sessions.
Plan Ahead: Are you really planning far enough ahead? Ideally, begin planning 6-8 months in advance, ramping up in the six weeks before the event.
Personal Contact: Put together a mix of outreaches. While email blasts with a link to click “if you would like to meet”, or social media posts announcing your attendance and availability, might seem like the easiest way to reach the most people, the most powerful meeting you have will be with the people you personally connect with before the show. Create a strategy mixing these methods, to schedule appointments with these targeted contacts before the show.
Resourcing: Who is representing you? Make sure you are choosing the right mix of your sales and marketing team and subject matter experts, to both achieve your business goals and solidify your reputation as an industry thought leader.
Meeting place: Scout before the show. Identify areas throughout the venue to hold both formal and stand up meetings. Ensure they are near your target companies.
Packets: Each team member should be prepared with an informational packet containing appointment and conference schedule, prospect bio’s, and marketing materials. Additionally, sales reps can put an announcement regarding their attendance, with a link to an appointment calendar in their email signature.
Follow Up: Real time follow up, conducted by a remote team during the conference, is one of the most impactful ways to ensure post-conference engagement. Develop and deploy a follow up team before the conference begins.
You can significantly increase the return on your conference investment, and reduce stress for your team, by creating a powerful strategic plan before the start of the season.
Questions or comments? We would love to hear what you think. email@example.com Jillian Stamatis, Business Development Manager (comments sent to CMP will never be posted without permission)
It is with a heavy heart that we write this message. Sadly, Dan Diaz our long time client- and more importantly- long time friend, has passed away after fighting a courageous battle against ALS. Dan’s glass-half-full personality that has consistently inspired others around him to give it their all. In our hearts we know that Dan’s first love was teaching and mentoring. He took great pride in helping others around him reach their potential. Even as we write this, our email inbox has invites sent just last week from Dan about future events and Biotech Breakfast Club meetings, an event that is further testament to Dan’s optimism, tenacity and never ending desire to make a difference.
During Dan’s battle against ALS, industry friends, neighbors, and friends, came together to support Dan and his family; is there anyone in Pharma that Dan didn’t know? This outpouring of support truly shows the many lives that Dan and his family touched- and we must add again; is there anyone in Pharma that Dan didn’t know? We don’t think so 🙂
We also came to know Dan’s family better and, at times, got to see first hand the tireless support and care they gave Dan. They, like Dan, showed strength, kindness, and a perseverance that is an example for us all.
We will forever miss Dan being with us in person. However, we can find solace that every day that some piece of what Dan taught us will be practiced both in life as well as in business. To that end, Dan will always be with us.